Introduction
You took a sigh of relief after giving the interview. However, there is another task by your side which will determine your entry into the organisation. After doing so much hard work for the meeting, you have to do a bit more after it.
This task is to fabricate a thank you email after interview. Composing such an email is essential to send and it exhibits your professionalism, soft skills and interest in the role.
Moreover, many candidates are selected for the interview. They are likely to have the same qualifications as you. So to put yourself at an advantage from them, you can send a thank-you email after the interview.
Such thank you email will keep your application in the manager’s mind while selecting the ideal candidate.
But why should you send post-interview thank you emails?
Importance of Thank You Email After an Interview
In this era of digitalisation, even interviews are held through digital mediums. A panel of managers may do a phone interview through Skype or other apps. However, the essence of fabricating a thank-you note after interview never fades.
According to a survey, one out of five recruiters rejects an application in case the applicant fails to send a thank you letter after interview. However, according to CareerBuilder, approximately 57% of the applicants do not send a thank you letter for it.
So such an email works as a lubricant in helping you to procure the job opportunity. Moreover, approximately 80% of the hiring managers consider the thank you email before selecting the applicant. After the interview, thank you shows your grateful nature and interest in the post.
How to Write Post Interview Thank You Email?
Due to the vast importance of a thank you after an interview, you should know how to fabricate it. So you can write a thank you email in the following way.
Transparent Subject Line
The subject line determines whether the recruiting manager will read your email or ignore it. The sole reason being there are many emails with the recruiting manager. So, in case of a vague and indirect subject line, he or she is likely to ignore your message.
You can keep your subject line clear, short and sweet by stating your reason for writing the email. So your subject line can go as follows.
Thank you- Hiring managers name.
Thank you for your time.
Thank you- Your full name.
Thank you- Job title
Thank you- Your full name and job title
Your full name and job title- Thank you
Greetings
Initiate the email with salutations. However, avoid using over formerly phrases like, “to whom it may concern”. Since you had a word with the interviewer, you can simply mention his or her name. Precede the name with “Dear” or “Hello”.
For example.
Hello Mrs. Lucy
Dear Mrs. Lucy
Exhibit Gratitude
The sole aim of your professional email is to say thank you to the recruiters. So you should initiate the first paragraph by exhibiting your gratitude. There are many topics on which you can thank the recruiters.
First of all, you should thank them for selecting you as an appropriate candidate for an interview. This is because they have given you a chance to showcase your skill set needed by the company.
You could say thank you for meeting with me or selecting me for the interview today. You should proffer them hours after the interview thank you for taking the time to interview you. Moreover, be grateful to them for teaching you about the organisation and its company culture.
Unsaid Statements
Sometimes, due to nervousness and stress, you may forget to tell some positive attributes about you to the recruiters. Such statements can augment your chances of amassing the job opportunity.
So, a thank you note after interview is an ideal opportunity for you to incorporate your unsaid statements. Such statements can be the required skill set needed by the company or any soft skill. Moreover, you can clearly and quickly tell such comments in writing.
Reiterate Your Interest
The organisation has many candidates who have the required skill set needed for the job. However, it is the passion and the spark in you that can help you to procure the job.
So, you should never be lousy and passive regarding your interest in the position. It is crucial to make the recruiters believe that you cannot leave any stone unturned to procure the job opportunity. This is because such interest later works as motivation and incentive to perform the tasks.
Tell the recruiters that the conversation at the interview rekindled your excitement to work with them. Moreover, the tasks of your job excite you and make you happy. This is because the recruiters know that if you are satisfied with the task, then you would give you best at it.
Restate The Answers
A in-person interview may fill you with stress and make you conscious. Moreover, you may not be able to give answers to simple questions.
However, a thank you letter after the interview is a perfect way to fill up such gaps and make a positive impact. You can comfortably delineate in detail the answers to previous questions in writing.
Such a question may relate to a task you completed in your previous job. It may even incorporate activities by which you can display your soft skills.
Company’s Positive Attributes
Flattery is never a good idea to incorporate in your thank you email. However, it is necessary to let the company know its positive attributes. So you can entail the features of the company which entice you to work with it.
It may be a suitable company culture or a positive working environment. Moreover, it can even be the ideal soft skills, like perfect management.
Additional Information
While finishing your email, thank the interviewers once again. Moreover, you can ask them if they need any additional information from you. It is also crucial to remind the interviewers to contact you for the results.
Asking for the results has other significance as well. Many employers judge the interest of the applicant through their way of asking about the outcome.
If the employees are curious to know about the result, then they consider the job as a priority. In an alternative case, they may procure it or choose any other organisation.
Formal Ending
You should end your thank you later after interview in a formal tone with a message that you look forward to hearing from them. This is because each attribute of the letter exhibits your professionalism.
The recruiters analyse your skills through such a letter. And, the importance of writing a valid email augments if your industry is related to communication skills.
For a formal ending, you should use the phrases “Best regards” or “Sincerely” with your name.
After your name, incorporate your address. You can also mention your contact details like email ID and phone number. Moreover, thank-you email after an interview is a perfect way to link up your portfolio.
For this, mention your LinkedIn ID. In case of practical job posts like a content writer or graphic designer, you can also link up your articles and other exhibits with the email.
Separate Emails
In case you have given interview to multiple interviewers, then you should write a thank-you via email separately to all of them. Moreover, you cannot just copy and paste the same content to everyone. This is because they share such emails before choosing the ideal candidate.
Hence, it is necessary to twist the words and the content according to the recruiter. But there can be situations when a panel of recruiters has interviewed you.
It is difficult to know each recruiter in case of panel interviews. So you can send the same email in such circumstances.
Time Limit
You should send the email within 24 hours of the interview. However, avoid sending a follow-up email after interview during weekends.
For example, your internship interview was conducted on Friday. In such a case, try to send your thank you letter after interview on Friday evening or Monday morning. Paying no heed to small intricacies show amateurism and truncate your possibilities of fetching the job.
Avert Overwriting
A thank you note for interview is not your resume or cover letter. Hence, it should be crisp, stating the essential attributes only. Otherwise, it will become monotonous, and the recruiters will avoid reading it.
So there is no need to elongate the length of your thank you letter for interview. It should be enough to exhibit your gratitude and that you are excited about the opportunity in the right way possible.
Proofread Your Thank You Note
Any small mistake in writing a thank you note after an job interview can cause you significant losses. This is because the recruiters inspect little details of such emails to analyse your skillset. Hence, any typos or grammatical errors will exhibit your amateurism and irresponsible behaviour.
So it is necessary to proofread your email before hitting the send button. Moreover, it would be better if you could have other eyes gaze upon it. This is because different people have different views, and they could help you to replace the unprofessional features.
For example, a friend may tell you to avoid including your personal social media account with the email.
Thank You Email Template or Sample
Subject line- Thank you [Job Title] Interview
Hello [Hiring manager’s name]
I want to thank you for taking the time last morning to meet me for the interview for the post of [Job title] in your organisation. [Company name] rekindled the spark in me to give my best.
I was lucky to learn more about your organisation. Moreover, what intrigued me the most was [the thing which you liked about the company or its features].
As you said last time, how would I handle the situation when [The challenge the interviewers posed]I have already dealt with a similar situation in my previous job [How you handled it]
Hence, I think my skill set matches the requirements of your organisation. Please contact me in case you want any further information. As you said, I would be waiting for the results on Friday morning.
Thank you once again.
Best regards.
[Your name]
[Contact information]
[Email ID]
[LinkedIn]
